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10 Productivity Tips for Mastering Microsoft Office 365

Productivity Tips For Mastering Microsoft Office

Key Points at a Glance:

  • Microsoft Office 365 makes your business more efficient and profitable.
  • Microsoft Office 365 is one of the most popular productivity tools that assist employees to be highly productive.


One of the widely used cloud-based packages is Microsoft 365 (Office 365), with over a million businesses utilizing it for production. As per 2022 data, 700,000 businesses are using Office suite software.

In today’s COVID-19 era, an increasing number of workers are working from home. Organizations and enterprises are now putting in extra effort to provide their employees with the tools they need to stay productive and deliver even when working remotely.

Microsoft Office 365 is one of the most popular productivity tools. Here are some helpful, simple tips and methods for getting the most out of Microsoft Office 365.

Respond to emails in a more timely and efficient manner.

Did you know that you may reply to emails without having to open them in Microsoft Office 365? You can read email and respond to it in the Outlook window using Outlook Reading. Procrastination is a favorite activity of many people. And any time a long email arrives in our inbox, we have even another reason to procrastinate. It’s tough to respond quickly to a long email since reading, digesting, and responding takes time. Furthermore, most long emails contain many queries or themes, making it difficult for the recipient to determine what is significant in the message. Long delays are frequently the result of this ambiguity. Be efficient and provide your responses as soon as possible. It is formal and necessary in any conversation that aspires to become a business-related interaction for mutual gain.

Keep up to date with Office 365.

We tend to be unable to connect and sync mail, calendar, and contact items between several computers, desktops, tablets, or phones while using Office 365, even though we are allowed to install it on up to five distinct devices.

Synchronizing an Office 365 calendar with Outlook, on the other hand, should just take a few seconds. This allows you to see both SharePoint and Outlook calendars in one location.

Using shared calendars and instant messaging, keep your team informed about everyone’s whereabouts and activities. You can stay in touch no matter where you are or what you’re doing.

Learn how to use keyboard shortcuts.

Accuracy is connected with speed. This appears to be entirely serious while discussing something as shortcuts for Microsoft Word, Excel, Outlook, PowerPoint, and Access in Office 365.

You may use many shortcuts in Office 365 to make your job easier. When working in Excel, for example, you can use keyboard shortcuts to make spreadsheet navigation easier.

You can use shortcuts to move from one Office 365 application to another, and it will function. In the suite, you’ll find hundreds of shortcuts.

Have a chat with your co-workers.

Microsoft Teams is a cloud-based collaborative collaboration software that is part of the Office 365 suite of apps. Business texting, phoning, video conferencing, and file sharing are among the essential competencies of teams.

Teams enable you to swiftly collaborate with people both in and out of your business, interact with others to facilitate quick and inclusive conversations, securely share document co-authors, and repeat projects.

You may chat with co-workers one-on-one or in a group conversation using Microsoft Teams. Microsoft’s team applications are integrated with Office 365. Telecommuters will appreciate Teams because it allows them to talk, audio or video chat, and share screens with their co-workers.

To search the Internet, use Smart Lookup.

When you right-click a word or phrase, you’ll see “Smart Lookup,” which acts as a quick shortcut to browsing the web without having to open a separate browser window. This sophisticated tool may turn a simple inquiry into a lot of information, from word definitions to news scanning.

To avoid eye strain, quickly zoom in or out.

Some people prefer to work in a Word window that is zoomed in to 150 percent, while others prefer to zoom out to 75 percent to see the complete document without having to scroll left and right or up and down. In any case, use the Window > Zoom button to choose the ideal setting for you — or check for the “100 percent ” tab with a slider just at the bottom right of the file to zoom in or out quickly.

To select chunks of copy, use multiple clicks.

Instead of dragging and highlighting, you can choose chunks of copy with your mouse: double-click on a word to highlight it, or triple-click to highlight a whole sentence or paragraph.

Tell the program what you intend to be doing precisely.

At the top of the toolbar in most later versions of Word is a useful “Tell me what you want to accomplish” field. By entering a term or phrase related to any command, the computer will rapidly identify the command you’re searching for.

You select the plan that best suits your needs.

Choose from a variety of Microsoft Office 365 subscription options and customize features to fit the size and needs of your company.

You always have the most recent version of software and programs.

All of your old favorites, like Word, Excel, PowerPoint, and Outlook, are available in Office 365. SharePoint is also included, allowing you to organize projects, share data, and engage with your team in real-time.

How can Q Academy Learning help you?

Q Academy is a Canada-based eLearning institute that provides professional training courses that can help you advance your career. We provide a comprehensive range of Microsoft Project courses in Canada, all of which are designed and developed by industry experts and given in a fun and easy-to-understand manner.

Q Academy’s Microsoft Office 365 certification training courses help students learn about the Microsoft 365 productivity cloud and develop their skill set on this widely used platform.

Microsoft Office   365 classes provide you with the technical expertise, while our course tutorials provide you with the practical, hands-on experience you need to make the most of Microsoft 365. Our Microsoft Office Certification preparation courses assist you in demonstrating your abilities by obtaining a Microsoft certification.

Learn popular Microsoft certification training courses at Q Academy

Sign up for courses Now!


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